Job type: Full-time
ABOUT GEITA GOLD MINING LTD
Geita Gold Mining Ltd (GGML) is Tanzania’s leading gold producer with a single operation in Geita Region. The company is a subsidiary of AngloGold Ashanti, an international gold producer headquartered in Denver, USA. AngloGold Ashanti (AGA) has operations in more than ten countries across four continents. Geita Gold Mining Limited (GGML) is situated in the Lake Victoria Gold fields of Northwestern Tanzania, only about 120 km’s from Mwanza City and 20 km’s Southeast of the nearest point of Lake Victoria. The company has its main office and operations in Geita, only 5 Km’s west of the fast-growing town of Geita, and a supporting office in Dar es Salaam. Applications are invited from ambitious, energetic and performance driven individuals to fill in vacant position(s) mentioned below:
Position: Senior Document Controller.
Contract type & Duration: Unspecified Time Contract
Department: Human Resources
Reporting to: Administration Superintendent
Number of Positions: One (1)
GGML is an equal opportunity employer.
PURPOSE OF THE ROLE:
The role exists to maintain organized and updated documents for Geita Gold Mining Ltd (GGML) ensuring compliance with company standards and regulatory requirements. The role is also responsible for records management including maintaining physical data and documents digitization i.e. converting company physical data into a virtual format using available software to enable the company keep track of documents in a clear, secure, and collaborative way.
QUALIFICATIONS:
Ordinary Diploma or Higher in Records Management / Library, Archives and Documentation studies / Project Management / Computer Science / Information Technology / Business Administration or any other relevant field of study.
Advanced Secondary Education / Vocational qualification or training in secretarial or administrative duties backed with substantial work experience and competencies on document control and records management.
EXPERIENCE:
3 to 5 years’ work experience as a Senior Document Controller or similar role in the fields of documents control and/or records management.
Experience in designing, developing, managing, or implementing document control or similar clerical systems is highly desirable.
Experience in designing, operating, or updating internet or intranet sites is highly desirable.
Strong capability in MS Office software and computer networks is essential.
MAIN OR KEY ACCOUNTABILITIES:
Maintain and administer GGML document control system that complies with company Document Control and Records Management Procedure.
Provide specialist support and guidance departmental managers and document assistants on document control requirements.
Work with departmental managers, Human Resources and Legal teams to review and update company policies, standards, procedures, etc.
Work with departmental managers to create, publish and communicate document templates for various purposes.
Work with departmental document assistants to review and update technical documents e.g. standard operating procedures (SOP’s), project documents, manuals, workflows, etc.
In close liaisons with departmental documents assistants, ensure proper filing of documents in physical and digital records.
Facilitate speedy and secure retrieval of files and other documents as requested by authorised personnel.
Maintain updated registers of controlled documents and their status, control changes to documents and prevent unauthorized change and, manage the flow of documentation within the organization and coordinate periodic review of controlled documents.
Manage storage and access to controlled documents using available technology, with particular focus on network folders and intranet.
Work with the Digital Technology team to facilitate access to controlled documents to authorised personnel to ensure confidentiality around sensitive information.
Work with the Communications team to communicate published documents to internal teams.
Train and coach departmental managers, document assistants, and other employees on the use of company Document Kiosk, SharePoint and other digital platforms.
Supervise the document digitization project and the project team including project resources and timelines, ensuring it achieves the desired outcomes.
Prepare ad-hoc reports on company documents and record management as required.
Continuously monitor compliance with the GGML Document Control and Records Management Procedure by GGML departments and personnel
Conduct regular audits on compliance to GGML Document control & Records Management procedure and advise management accordingly.
ADDITIONAL REQUIREMENT:
Hands-on experience with MS Office software
Knowledge of Electronic Document Management Systems (EDMS)
Proficient in SharePoint and / or other document management software and web-based tools
Proficient typing and editing skills.
Experience in designing, developing, managing, or implementing document control systems or similar – added advantage.
Experience in designing, operating, or updating internet or intranet sites – added advantage.
Conversant with Tanzania Library and Archives Protocols
A good Understand of record management and its protocols.
MODE OF APPLICATION:
Please apply through our recruitment portal by clicking APPLY NOW button below
On the portal you will be required to upload your detailed CV, copies of relevant certificates, e- mail and telephone contacts, names, and addresses of three referees. Please do not attach certificates that are not related to the qualifications stated above.
You will also be required to upload a cover / application letter addressed to “Senior Manager Human Resources”, Geita Gold Mining Ltd”. Subject should be “Senior Document Controller.”
If you struggle to apply via the link provided, please head over to our website for a step-by-step guide on how to apply for jobs on our recruitment portal (SuccessFactors).
You will be required to present original certificates if you are contacted for interviews.
Internal Applicants (those currently employed by AngloGold Ashanti) must have their application letter endorsed by their Head of Department (HOD) or Manager once Removed (MoR).
APPLICATION DEADLINE:
Applications should reach the above on or before 19th January 2025 at 5:30 PM
Only shortlisted candidates will be contacted for interviews.
BEWARE OF CONMEN! GGML does not receive money in exchange for a job position. Should you be asked for money in exchange for a job offer or suspect such activity, please report this immediately to our Security Department, Investigation Unit, by calling +255 28 216 01 40 Ext 1559 (rates apply) or use our whistle-blowing channels by sending an SMS to +27 73 573 8075 (SMS rates apply) or emailing [email protected] or use the internet at www.tip-offs.com
Requisition ID: 25952
Category: Administration
Posting Salary: Market Related
How to Apply:
This is Full-time Job, To submit your application, please follow the link provided below.
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