Job Title Project Administrator, Field Support Services Project (FSSP) Tanzania
Project Name Field Support Services Project (FSSP) Tanzania
Job type Full time
Location of Position Dar es Salaam, Tanzania
Reporting to FSSP Project Manager
Remuneration In line with market rates.
Indicative LOE/Time Frame Long term
Citizenship This position is open to experienced Project Administrators currently based in or willing to relocate to Dar es Salaam at their own expense.
Language Requirements Proficiency in English (reading, writing, speaking) is required. Proficiency in Swahili is considered an asset.
Application Deadline January 5, 2025
Application Instructions:
- A cover letter is mandatory to be considered. Cover letters should effectively align your skills and experiences with the specific job responsibilities outlined in the position’s description, demonstrating your aptitude and enthusiasm for the role, your daily fee and current availability.
- Click the “Apply now” link to upload your cover letter and CV (Curriculum Vitae).
- Only successful candidates will be contacted. No phone calls please.
Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies, and communities to create lasting change. With nearly 40 years of experience, Alinea has successfully delivered more than 1000 projects worldwide. alineainternational.com
Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. Any requests for such payment or information should be refused and reported to your local law enforcement authorities for appropriate action and to Alinea International.
At Alinea International we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.
Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.
Project Description:
Canada’s Department of Foreign Affairs Trade and Development (also known as Global Affairs Canada – GAC), Field Support Services Project (FSSP) based in Tanzania. This FSSP is responsible for providing a range of services in support of program delivery and policy dialogue of Canada’s international assistance in Tanzania. Services from this project include, but are not limited to, the provision of administrative, logistical, technical, and financial services for GAC and other clients identified by GAC in Tanzania.
The Role
The tasks for the FSSP Administrative Officer include, but are not limited to the following:
• Ensuring maintenance of the record keeping and filing system;
• Managing and monitoring the financial systems to ensure that project financial data are maintained in an accurate and timely manner;
• Maintaining the accounts payable and accounts receivable systems to ensure complete and accurate records of project funding;
• Administering timely payments to suppliers, contractors, and technical specialists;
• Tracking and monitoring project expenses, in accordance with the approved project budget;
• Preparing financial and procurement reports and budgets;
• Developing and maintaining knowledge of financial policies and regulations;
• Providing financial advice related to local laws and regulations, financial institutions and the reasonableness of estimated expenses for products or services to support compliance with financial policies and regulations;
• Providing accounting and financial reconciliation services;
• Providing administrative and technical support of a clerical nature, as required, to the project team and third parties, as required;
• Assisting and contributing to the preparation of all key FSS deliverables and documents;
• Acting as the first point of contact in a “hotline” situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems;
• Tracking Technical Specialist requests;
• Assisting with the coordination of logistical services such as vehicle rental, travel, missions and the drafting of Travel Letters with third parties and sub-contractors;
• Assisting with the preparation of progress reports and other documents; and
• Providing advice or assistance in relation to local government documentation requirements, visa, work permit processes, and related services.
• Supporting the administration of contracts coordinated by the Project Manager.
Required Qualifications:
• Undergraduate degree in a relevant discipline such as business, accounting, or management is required; Graduate is considered an asset. A copy of the stated proof of education MUST be provided.
• Additional accredited financial training certificates held are considered an asset: Accounting Management (Certified Public Accountant (CPA), Certified General Accountant (CGA), or Chartered Financial Analyst (CFA), Financial Management, or Business Management. A copy of the stated proof of education MUST be provided.
• Previous experience (6 or more years preferred) supporting international development programming in financial and administrative capacities;
• Experience supporting two international development projects (with a minimum duration of 3 years) with a project value of over $2,000,000 CAD of each project;
• Experience working with international development stakeholders including civil society organisations, the private sector, multilateral organisations, donors (such as GAC, USAID, FCDO), as well as local or national governments;
• Experience preparing financial reports;
• Proven ability to contribute to, manage, and monitor financial systems to ensure accuracy and complete and accurate records of project expenditures;
• Experience administering the provision of logistical services;
• Demonstrated experience keeping records and maintaining filing systems for projects;
• Prior experience contributing to, preparing and submitting financial reports in a timely manner including Financial Plans, Annual Work Plans, Expenditure Summaries and Reports.
• Demonstrated experience in the development of operational documents including but not limited to manuals, policies and procedures, and monitoring tools;
• Experience assisting with the coordination of logistical services such as mission planning, local transportation, travel arrangements and related services;
• Experience providing advice or assistance in relation to local government documentation requirements, visa, work permit processes, and related services.
• Experience managing, tracking, and coordinating project funds, reviewing and preparing invoices.
