AGIC Energy Global Technology wishes to recruit suitably qualified candidates for in the following positions:
Position Title: Receptionist
Line manager: Administrative Officer
Duty station: Dar es salaam – Tanzania
Purpose of the role:
As the Technical Support /logistics Assistant at AGIC Energy Global Technology, you will ensure that all equipment received from China is in good working condition. You will be required to carry out product testing and alert the Warehouse Manager of any damaged/ faulty products that need to be returned to the manufacturer.
Key roles and responsibilities:
Main Tasks
Scope
This role will provide support to the AGIC ENERGY – Tanzania Operations under the supervision of the Administrative Officer.
- First Point of contact for clients
- Attend to all correspondence.
- Make flight/travel bookings for visitors from outside Tanzania and staff travelling out of Tanzania and ensure staff members travelling out of the country are adequately insured.
- Make hotel booking in Tanzania for visitors from outside Tanzania, make accommodation booking for staff travelling out for assignments in various destinations.
- Update internal directories (e.g. staff names, phones numbers) and Outlook Calendar showing bookings of the meetings and their respective location.
- Follow up on bills and prepare for payment processing.
- Ensure all staff members record their times of arrival and departure (at office).
Other duties
- Assist the Administrative Officer in carrying out all office purchases.
- Ensure that the office equipment and supplies are available for use.
- Process requests for office supplies, cleaning materials, telephones, scanner, fax, copier internet maintenance. Use of stock cards, which should be reconciled monthly. Initiate replacement of stationery and Office supplies.
- Making accommodation bookings within Tanzania for staff traveling on official assignment both in country and to other countries. Assisting visitors from outside the country with country logistics i.e visa, flights arrangements, accommodation etc
- Maintaining an updated and well organised filling system for the office in Tanzania (mail sorting)
- Maintaining calendars for appointments and meeting.
Requirements
- At least Two (2) years’ experience at same level.
- Good communication skills
- Proficiency in use of Microsoft office
- Ability to prepare reports and respond to official correspondence.
Qualification
- 2 years’ work experience
- Grade 12 School certificate
- Diploma in Business Administration or equivalent.
How to apply
kindly send your expected renumeration package (benefits included), curriculum vitae and cover letter explaining why you are interested in this job, and why we should interview you for this role. Send your application to the Human Capital – East and Southern Africa: [email protected]
Application Deadline: 10th May 2024
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