Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world.

DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection, Water, Sanitation and Hygiene (WASH), Shelter and infrastructure, General Food Distribution (GFD) and Livelihoods. In 2018 the office in Bujumbura, Burundi in 2018 was set up aimed at strengthening cross border responses and enhance the impact of interventions in support of Burundian returnees.

Overall purpose of the role:

The Grants Management Manager (GM Manager) will support the Head of Programmes in building and administering the country program’s portfolio of multiple grants across all locations in which DRC operates. The GM Manager will assist in securing new funds by coordinating and/or leading proposal development processes and ensuring high-quality and timely donor reporting.

The GM Manager provides expert advisory services and will have oversight of the DRCs Grant Management Minimum Standards function by working closely with the programme team and providing technical advice to all team members on donor rules and regulations to ensure all programs are compliant. The GM Manager will work collaboratively with the Programme Managers/Managers, Program Sector Leads, Monitoring, Evaluation and Learning Team, Finance, and Headquarters staff as well as externally with donors and DRC programme partners.

Geographic scope: Tanzania-Burundi

This role has a focus on Tanzania- Burundi and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Main Responsibilities:

Technical Support/Specialist Advisor

• Provides expert advisory services for the specialized area of grants management and donor compliance with a significant impact on the organization as a whole;
• The GM Manager will work across multiple sectors/disciplines/geographic areas within the organization to contribute to organizational goals;
• Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module;
• Participates in Grants Management reference groups either at global or regional level within the areas of Grants Management to develop new standards and innovative solutions;
• Support the updating of the country strategy for Burundi and Tanzania and its annexes, and support with the Annual Review preparations, delivery and key write ups;
• Support with updating the advocacy strategy;
• Participate in the SMT meetings and represent TZ&BDI in HoP meetings as needed.

Partnership

• Promote that DRC’s partnership and localization principles, skills and approaches are applied by staff across programs and projects with partners;
• Facilitate the collaborative development and delivery of the partner capacity development plan– institutional and organizational- including project support plan, ensuring that it appropriately addresses issues identified in the due diligence process, and coordinate with relevant departments for the timely, quality implementation of the plan;
• Lead on the identification, assessment and contracting of local partners, as well as on the monitoring of implementation, the capacity building needs and lead initiatives to improve partnership practices by periodically assessing DRC’s partnership approach, considering both DRC and partners’ perspectives, capturing lessons learned and best practices, and making recommendations for improvement;
• In coordination with the Regional Partnerships and Localization Advisor, provide and/or facilitate localization and partnership management trainings, refresher trainings and ongoing support on partnership management and compliance for key partners and DRC staff.

Programme development, Quality and Coordination

• Act as the lead writer/Manager/editor for concept notes and proposals, as needed. These will be designed in collaboration with the program development team, Head of Programme, Area managers, technical advisors, Regional Office and Head Quarter colleagues, ensuring that DRC’s programme handbook guidelines are incorporated into proposal design;
• Ensure communication between all departments (finance, program, and operations) in drafting of budgets;
• Contribute to the development of strong data collection and monitoring & evaluation plans within each proposal, including well-designed log-frames and indicators;
• Maintain up-to-date information on donor priorities and funding opportunities;
• Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance;
• Improve programme quality of current and future projects, participate to drafting relevant SOPs to facilitate implementation, and provide direct support to sector managers and team leaders to improve program quality with a focus on (1) accountability and roll out of full CFM including toll lines, IEC, focal points (2) oversight of partner mapping, vetting, relationship building, capacity building, development of partnership/localisation strategy;
• Lead on the rollout and implementation of DRC Project Cycle Management tools in each sector/project;
• Capacitate and mentor Sectoral managers, Coordinators and Team Leaders on PCM and tools.

Research, Analysis and Capacity Building

• Manage the MEAL department in conducting needs assessments and background research to guide DRC programming;
• Map donors and projects in Tanzania and Burundi relevant to DRC’s focus sectors;
• Conduct visits to field locations as possible/needed;
• Undertake training for programme and operation staff on grants management and processes to enhance quality within DRC programming. This will include quality reporting and project cycle management. Also provide one-on-one support in report writing, proposal development, indicator tracking, DRC-specific tools, and other topics, as needed;
• Supervise the organization of grant start-up, quarterly and closure review meetings to ensure donor compliance, operation/program integration, logistics support, etc. in the multiple DRC office locations.

Reporting

• Manage and supervise internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements;
• Supervise the maintenance of the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring. Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure grant compliance.

Representation

• Assist the management in donor liaison and communication. Represent DRC in other external meetings with stakeholders and coordination meetings.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

Essential Experience

• 5 years of relevant working experience, preferably with INGOs in field locations
• Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
• Demonstrated ability to perform complex tasks and to prioritize multiple projects.
• Ability to analyze budgets for compliance with donor budget guidelines.
• Excellent French and English writing skills is required, not optional
• Familiarity with Programme Cycle Management, LFA
• Excellent communication skills – both oral and written

Preferred Experience:

• Previous role as a grants manager in an INGO
• Experience working in the East Africa and Great Lakes region
• Experience working with Economic Recovery and/or Protection programming is an added advantage
• Experience working with local partners
• Proven interest in capacity building of colleagues

Competency profile

• Ability to multi-task, prioritize and cope with competing demands under tight deadlines
• Ability to be proactive and work with minimal supervision
• Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others
• Understands humanitarian issues in Tanzania, Burundi and the region
• Willingness to live in a remote area in Tanzania and to travel to project sites in Tanzania and Burundi

What we offer

Contract:         1 Year Contract with the possibility of extension, subject to funding and performance.

Salary:  in accordance with the Danish Refugee Council’s Terms of Employment Management Band/ F.

Availability:       1st July 2024.

Duty station:    Kibondo, Tanzania with frequent Travel in Burundi

Reporting Line: Head of Programme

Providing equal opportunities  We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB/ Vacancies.

Please submit your application and CV in English no later than 9th May 2024