Project Grants and Compliance Manager at MDH November, 2023

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JOB VACANCY

Management and Development for Health (MDH) is a non-profit, non-governmental organization whose primary aim is to contribute to address public health priorities of the people of Tanzania and the world at large. These priorities include: communicable diseases such as HIV/AIDS, Tuberculosis and Malaria; Reproductive, Maternal, New-born and Child health (RMNCH); Nutrition; Non-Communicable Diseases of public health significance; as well as Health System Strengthening. MDH strongly believes in and works in partnership with various local and global institutions, Ministry of Health (MoH); President’s Office Regional Authorities and Local Government (PORALG); donor agencies; academic and non-academic institutions; implementing partners; civil society, community-based and faith-based organizations and others.

MDH secured an award to implement and oversee a Three (3) year Global Fund Project from 2024 to 2026. The Project is aiming to tackle systemic obstacles that hinder progress in achieving better outcomes for HIV, Tuberculosis, and Malaria while simultaneously striving for equity, sustainability, and enduring impact. In line with this endeavor, MDH, as Prime for Global Fund Project, is in search of qualified individuals to fill the following job vacancies.

Job Title: Project Grants and Compliance Manager (1 Post)

Reports to: Project Director

Location: Dar Es Salaam

Job Summary

The Project Grants and Compliance Manager will be responsible for verifications and liquidation of the project expenditures from the Global Fund grant and sub recipients periodically. The Grants and Compliance Manager is expected to travel to each SR project area and office to verify expenditures, adequacy and completeness of documentation, internal control systems and compliance to terms and conditions of the contract. In addition, S/he will provide the SRs staff appropriate training on financial management and donor regulations.

Main Roles and Responsibilities:

Grants Management (40%)
i)Track funds disbursements and follow all the necessary procedures of funds receiving.
Establish and maintain the files for each grant received for each project for easy tracking and reporting.
ii)Responsible for the arrangement of projects expenditures verifications and audits as per the grant’s contract.

iii) Assist the Project Accountant in the management of funds expenditures; including Imprest management, posting of vouchers to the account software, reconciliations and reporting.

iv)Develop systems and support organization’s efforts to monitor, track and report related grants fund management and audit recommendations.
SR’s Monitoring and Support (30%)
i)Ensure GF guidelines are complied with and communicated to SRs
ii)Conduct periodic verification of SRs expenditure to see that they are properly supported and are in accordance with the approved work plan and budget.

iii) Review Partners bank reconciliation statement and compare with expenditure and balance reported in the Statement of Source and Application of Funds

iv)Communicate in writing to Project Accountant and Project Director any areas where non-compliance exists or expenditure cannot be verified.
v)Follow up on any issues raised following these reviews to ensure that they are properly addressed.
vi)Ensure SRs financial reports are submitted timely as per the established standards and agreement.

vii) Participate key training and orientation to partners, development and financial control and system issues.

viii) Assisting partners in identifying areas to strengthen and develop partner finance staff and either provide this training or assist the partner in identifying where such training can be sourced.

ix)Prepare tracker for each SR for external audit observations and management actions.
x)Prepare feedback response for auditor’s observations along with all supporting.
xi)Facilitate LFA during SRs financial verifications and responding to occasional queries raised by LFA.
Compliance (30%)
i)Ensuring that all the Condition Precedent and Special Conditions of the grant are fulfilled on time. Maintain complete record in this regard for both PR and SRs contracts.
ii)Ensure that SRs are complying with all donor policies and guidelines

iii) Provide guidance in interpreting and executing applicable regulations, terms and conditions of the grant

iv)Conduct periodic reviews including site visits to the project beneficiaries.
v)Train Project Staff on Procedures and requirements

Requirements, Education, work experience and skills:

Bachelor degree in Finance, Accounting, Business Administration. Masters in a relevant field is mandatory.
Certified Public Accountant (CPA-T) or equivalent certification recognized by NBAA required
At Least Five to Seven (5-7) years of experience in managing donor funded grants and sub-awards.
Strong understanding of donor regulations and compliance requirements.
Proficiency in financial analysis and budget monitoring.
Risk management and compliance management skills including ability to prevent, assess, identify, report, and mitigate risks.
Excellent project management and organizational skills.
Strong communication and interpersonal skills.
Ability to work effectively in a team and collaborate with diverse stakeholders.
Knowledge of financial software/tools (mention specific tools if relevant).
Certification in grants management or financial analysis is a plus.
Proven track record of teamwork at nonprofit organizations, and proficiency in written and verbal communication.
Ability to work independently and deliver tasks on deadline.
Grant audit experience and knowledge of Assistance Awards (grants or cooperative agreements).
Excellent analytical skills and attention to detail.