Stock Controller at Serengeti Breweries Limited April, 2023

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Job Description :

SBL STORES CONTROLLER JOB PROFILE

Output

Quality Requirement

Controlled and monitored inventory

To control and monitor inventory so that customers receive the right quantity and quality materials at the right time
Materials are in line with the customer’s and Company requirements, specifications and standards
Zero stock losses by implementing appropriate inventory management controls
Materials are easily accessible
Correct and sufficient stock levels are maintained throughout the year
Inventory storage and data are correct and accurate
Ensure adherence to monthly and annual stock count routines
Ensure full adherence to all relevant controls related to stores management

Analyses and solved situational problems

To analyze and solve situational and operational problems so that actions are implemented to prevent reoccurrence.
Team members are empowered, encouraged and supported to solve situational/operational problems

Compiled and issued documentation and reports

To compile and issue stores documentation and reports (stock availability, stock adjustments, stock take, etc) so that customers can assist in the effective management and control of inventory
Information is in line with customer’s needs
Information is 100% accurate
Documentation/reports are user friendly
Documentation/reports are sent out timely

Drafted and updated work instructions

To write and update work instructions so that current work instructions are available for training, reference and audit purposes
Up to date work instructions are available for all store activities, disposal of waste/material, housekeeping and safety
Work instructions are understandable and accurate
Work instructions are easily accessible
Work instructions are compiled as per Company Standards
Store activities are in line with work instructions

Enforced and maintained safe and secure working environment

To enforce and maintain safety and housekeeping standards as per company standards so that accidents are minimized
Safety, Health and Environment (SHE) standards and practices are enforced equally in respect of all team members
Safety reports and checklist are updated as needed
Incident statistics and accident reports are accurate

Disposed waste/obsolete material

To organize and document disposal of waste and obsolete materials so that sufficient storage space is available, assets are maximized and waste/material losses are minimized
Waste and material is disposed of as per work instruction and in an environmentally safe manner
Timely disposal of waste and materials

Fast an Accurate Material Retrieval

Supported, guided and coached team members

To encourage, assist, support and coach team members so that the team members are capable and competent to achieve and exceed team targets, required performance and future workplace challenges
Team members are treated in line with Company values and ethical guidelines
Team members are continuously encouraged to actively participate in relevant team activities (e.g. controlling stock losses, goal setting, staffing, problem solving, etc.)
Team members are allowed and encouraged to make decisions and to solve problems relevant to their work
Ensure effective execution of daily Stores Tier 1 meeting

Communicated operational information

To communicate operational information to team members so that team members know, understand, and have access to relevant information to perform work activities effectively
Operational information refers to good inventory control practices, operational problems and solutions, monthly stock losses, customer complaints, production requirements, quality issues, EHS issues, new developments, change interventions, absenteeism, etc.
Information is understandable, current, clear, visible and accessible to all team members
Information is in line with team goals and individual needs

Managed team relationships

To manage team relationships so that team relations are healthy and strong to support excellent performance
Support is given to team members in respect of personal problems
Team members are treated as thinking individuals capable of making unique contributions which are encouraged and recognized
Team members feel that they are being heard and understood
Team relationships are underpinned by trust
Diverse opinions and cultures of team members are being respected
Conflicts and disputes are resolved in line with the HR policy and values and ethics

Developed and monitored team goals

To develop and monitor team goals against store specific benchmarks so that team members agree on, understand and work towards the same outputs
Team goals are developed with team members, quarterly
Team goals are in line with Company strategic imperatives, the unit business plan and the team’s input
Team goals are monitored daily, weekly and monthly against agreed targets or benchmarks
Team takes corrective action in respect of out of line situations
Team goals support best inventory control practices

Managed own development and performance

To actively develop oneself so that individual and team performance/ productivity is optimized
The individual knows what the outputs and context issues are for the Company and how these link to his/her own role model

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