The Eastern and Southern African Management Institute (ESAMI) seeks the services of a suitably qualified person to fill the post of Procurement Officer, at its Office at ESAMI Headquarters Arusha, Tanzania

Job Purpose
Responsible to the Director General for the efficiency and effectiveness of the Institutes Procurement function through timely acquisition of quality goods and services in the right quantity at the right time.

Duties and Responsibilities
The Procurement Officer shall be responsible for all procurement activities of the institute including;

1. Preparation of quotations, tenders and proposals in accordance with the
Procurement Policy;

2. Analyzing the purchase request from the user departments and determine the appropriate method of procurement;

3. Providing assistance to user departments, when required, in the preparation of specifications, etc.;

4. Develop viable, cost-effective and strategic procurement strategies

5. Coordinate the preparation of the procurement documents, utilizing sound sustainable procurement practices, while adhering to corporate policies and prior to issuing the public tender;

6. Issue addendums to quotations, Tenders and Proposals, as required;

7. Attend openings of tenders, proposals and quotations;

8. Conduct an in-depth analysis of all bids received in response to each Tender, Proposal and Quotation to identify the response that best meets the needs of the user department and is consistent with the terms and conditions of the Institute’s procurement policy;
9. Involvement in preparation of contracts and tender awards that may be confidential or sensitive information related to property or personnel, or legal implications;

10. Prepare contract with vendor and maintain contract after award, ensuring that all documents are kept current and complete. Confer with suppliers regarding delivery, quality, etc. to ensure that the requirements are met;

11. Contribute to the development and formulation of purchasing procedures and practices as required;

12. Reviewing prices and product specifications from various supplies to determine which would provide the best deal;

13. Verifying bills against order before forwarding for authorization and for payment;

14. Any other duties as may be assigned.

Qualifications:
Master’s degree in Business Administration or with training in Purchasing or equivalent qualification with five (5) years relevant experience. Professional qualifications such as CIPS, IPS are an added advantage

Competences and Skills
• Demonstrated strong negotiation skills
• Demonstrated understanding of risk management.
• Clear understanding of and ability to enhance sustainability
• Ability to analyse issues and exercise innovative solutions.
• Team player and able to work under pressure;
• Excellent attention to detail and analytical skills

Mode of Application
Applications together with detailed CV, copies of certificates and testimonials, and three (3) referees should be addressed and emailed to:

The Director General
ESAMI
P.O. BOX 3030
Arusha
Tanzania
Email: [email protected]

Closing Date – Applications should be received by May 30, 2023. Only applications send by email will be considered.