Project Manager (REACTS-IN) at World Vision June, 2023

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With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Technical support and Strategic engagement (25%)

Ensure Leadership in technical implementation of key project activities.
Develop a detailed annual project plan to monitor and track project progress to meet budgetary objectives and adjusts project constraints in consultation with project management team and World Vision Canada’s (WVC’s) grant manager
Facilitate technical assistance to the local stakeholders such as regions and districts MoH to implement the projects activities for achieving maximum impact in the implementation of the project.
Identify, and manage project risks in a timely manner in consultation with the project management and escalate to Senior Management and grant manager in WVC for those requiring Management and donor’s attention.
Work closely with Cluster manager and program development coordinator to integrate the project interventions into the ongoing Health, nutrition and livelihood interventions to enhance scale up and sustainability.
Coordinate and work closely with other project implementing local partners to ensure specific activities such as locally appropriate bio-fortified crops production and scaled up in the target regions.
Ensure social behavior change communication strategies and interventions are developed and implemented to address barriers to adoption of improved adolescent sexual reproductive health practices and rights among adolescents, youths and young men/women of reproductive age
Ensure all key project models are implemented and documented with high fidelity and quality
Chair and ensure participation of project stakeholders in related Project Steering committee meetings with other implementing partners.

End Results

Established and maintained meaningful partnerships, collaborations and networks in support of the project.
Project Activities are implemented as per timelines in Annual work Plan and high standards.
Project activities are within the approved budget limit
Adequate human resource planning, capacity building, and collaboration throughout the project implementation
Low audit risks or minimum audit queries and / or findings whenever an audit is done
Activity and output targets achieved on timely manner and with acceptable variance (less than 10%).

Project Management, Monitoring and Evaluation (25%)

Establish and maintain high quality and timely project reporting, and communications in alignment to the specific donor requirements, WVC and WVT standards.
In collaboration with M&E and project coordinator ensure that the project results, and targets are monitored and adjusted as necessary as well as an annual work plans developed, which reflect the objectives of the project. (gathering, reporting and analyzing performance data for impact and sustainability of project implementation in each region.)
Ensure proper operational opening/launch and closing of the project as well as dissemination of monitoring and evaluation of programmatic progress. Disseminate project follow- up reports to guide timely action.
Work closely with the Project M&E and WVC to develop and maintain program monitoring and evaluation tracking tools to ensure all project indicators report clear linkage of activities to intended outputs and outcomes and that the level of change is clearly tracked.
Coordinate the Project M&E and Project Accountant to ensure that donor reports (both financial and narrative) are generated and sent out to WVC and local stakeholders in time. Prior review from NO must be done.
Document and disseminate project best practices, lessons learnt and success stories internally and externally.
Support all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation for the project’s internal management systems are produced according to WVC and donor’s requirements

End Results

Reach is well captured and updated as per the project indicators and data base system.
Project steering committee has approved Annual work plan (AWP), M&E plan, Procurement plan, budget among other relevant tools for implementation.
Project best practices, lessons learnt and success stories are documented and uploaded in Horizon and WV Central Repository, and shred with WVC and the donors.
All key project documents and information are uploaded in Horizon

Project reporting (10%)

Lead and facilitate preparation of project narrative and financial reports in accordance with donor designated formats as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisors prior to submitting the final report to WVC.
Submit timely accurate and quality reports that meet donor requirements (timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation).
Lead preparation of project specific information sheets, human impact stories, short video clips and photographs for public engagement. Provide relevant communications information as necessary for dissemination to donors, WVC and media.
In collaboration with Compliance and reporting officer, maintain Project and report tracking system to ensure all Project files are organized and well managed for planning and preparation of donor reports and project monitoring.
hare lessons learned with local partners, WVT leadership, staff and donors from field reports to enhance local planning and implementation and suggest modifications that might be necessary at the local level based on evidence and lessons learnt.

End Results

Donor reports submitted to NO review 10 days before the deadlines for submission to Donor or Support Office.
Queries on donor reports responded too timely.
MMR is shared to Technical Team Leader, Cluster and Senior Grants & Operations Manager as per set deadlines.
Grants Dashboard is updated on monthly basis and quarterly basis by the 25th of each month and shared to Senior Grants & Operations Manager.

Effective Partnership Management, Maintaining & Reviewing (10%)

Develop Partner Capacity Building Plan (based on Partner Capacity Assessment Report/gaps identified)
Implement the capacity building plan
Partner Monitoring (Visits, Reports, meetings, etc)
Conduct Annual Partnership Health Check & partner performance reviews.

End Results

Timely delivery of Partnership Management indicators
Training plan for staff is in place and tracked on implementation
Project staff are linked with respective technical leads for technical capacity enhancement while implementing the project.
Performance management are well aligned with project requirements

Financial & non-finance resource Management (10%)

levels and ensure accurate and timely financial reports to donors and World Vision.
In working with financial team ensure project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits
Manage program assets, materials and financial resources to ensure Stewardship and accountability in the project.

End Results

Meet the burn-rate standards for the Donor and World Vision – Green – 90% – 100%.

Networking, visibility and donor recognition

Ensures the program interventions and the donor are recognized by the government, partners and communities
Develop and support effective linkages and collaborate with Key structures to include CHMT, Community Based Organizations, other implementing partners and NGOs.
Represent WVT and Participate in networking meetings/workshops/conferences with GoT and other stakeholders at the district, regional and national level
Facilitate documentation and sharing of processes, challenges, good practices and lessons learnt among partners.
In collaboration with Senior Grants and Operation manager, ensure WV Canada and donor queries and requests are effectively, timely and effective way.

End Results

Share the best practice of the project to partners
Share Project impact story in quarterly, semi-annual and annual reports.

KNOWLEDGE/QUALIFICATIONS OF THE ROLE

Required Professional Experience

A minimum of 5 years excellent and relevant experience in leading, coordinating and managing integrated health and nutrition projects
Demonstrated experience in a Project Management role and use of project management cycle in the delivery of development projects is required.
Experience in implementing international donor funded projects and working with implementing partners /local CSOs and WROs is an advantage;
Experience in delivering technical assistance and/or institutional capacity building is an asset
Familiar with current Advocacy issues around adolescent sexual reproductive health
Experience in implementing projects in sectors of ASHR, MNCH, Nutrition, Livelihoods and working with children under 5 and women of reproductive age

Required Education, training, license, registration, and certification

Master degree in Public Health and/or Project Management and any related discipline from a recognised institution

Preferred Knowledge and Qualifications

Excellent communication skills; Ability to communicate with internal and external stakeholders,
Excellent presentation skills
Excellent coordination and planning skills
Report writing skills: Ability to write complex reports
Demonstrate high levels of integrity
Strong analytical and problem-solving skills
Excellent team player with minimum supervision
Significant experience of working with government officials, multiple partners, community groups and communities.
Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
Experience in working with international donor funded grants
Ability to maintain effective working relationships with all levels of staff
Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
High-level of knowledge and practice with Word, Excel, Outlook, etc. required
Ability to work with tight deadlines for information needs

Travel and/or Work Environment Requirement

The position requires ability and willingness to travel domestically up to 50% of the time to the field in Nzega Cluster-Simiyu and occasionally internationally if need be.
Ability to work in a multicultural context as a flexible and respectful team player
Willingness to travel to the field as and when needed

Physical Requirements

To base in Shinyanga / Simiyu

Language Requirements

Excellent written and spoken English is essential

KEY WORKING RELATIONSHIPS