Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection, Water, Sanitation and Hygiene (WASH), Shelter and infrastructure, General Food Distribution (GFD) and Livelihoods.

Overall purpose of the role:

Under the supervision of the Finance Manager, the Finance Officer provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania. The Finance Officer contributes to the development and implementation of country strategies, which are translated into action plans and day-to-day tasks. The Finance Officer provides support and/or technical guidance to country operations while overseeing country activities.

Main Responsibilities:

Finance and accounting

• Day to day activities in finance department.
• Daily posting of expenses reports and cash advances in DRC Dynamics
• Monthly quality insurance and upload payroll and post salary journal in DRC Dynamics.
• Overall responsible for monthly generation and posting of timesheets and running Distribution in DRC Dynamics.
• Support program managers with resource scheduling of staff.
• Responsible for uploading Tanzania Payroll in to Dynamic and ensure it is reconciled with Accruals (Tax, Workers Compensation, Skills Development Levy, Social Security and Higher Education Students Loans Board)
• Review quality of supporting documentation for low value procurement before posting into DRC Dynamics.
• Prepare cash transfer request and send to HQ.
• Update the Finance Manager on the cash needs required to run Program Activities.
• Create vendor Invoices in Dynamics for high value procurement.
• Monitor financial activities and keep Finance Manager informed on situations that might have negative impact on internal controls of financial performance.
• Ensure that the authorized bank signatory list and bank information forms are regularly updated, and photocopies are kept on files.
• Examine and evaluate financial information system, recommending controls to ensure system reliability and data integrity.
• Make recommendations regarding improving operations and financial position of DRC.
• Ensure tax and all other statutory payments are made every month before deadline.
• Ensure payments of incentive workers are made on time.
• Guide and Ensure compliance with relevant country statutory and other financial obligations such as tax, statutory returns, annual Financial Statements and NGO report.
• Ensure / Strengthen an internal compliance control on Finance Voucher for Tanzania by creating tools and conducting spot checks.
• Reconcile accounts payable and accounts receivables in DRC Dynamics.
• Guide and Ensure compliance with relevant country statutory and other financial obligations such as tax, statutory returns, annual Financial Statements and NGO report
• Monitor and reconcile balance accounts on Monthly basis and make sure any outstanding balance has a clear justification.
• Correctly use DRC Dynamics functionalities in area of concern.
• Responsible to prepare and review Cost Control on all running cost for Tanzania Office and provide comments / feedbacks to relevant Managers.
• Prepare and participate in donor verifications and annual audits.
• Follow up with staff to ensure that all staff advances are settled within the same month.
• Review and follow up on pending transactions and committed costs in DRC Dynamics to ensure timely closure.
• Assist the Finance Manager in other areas as required.
• Provide technical support and advice to the country finance teams.
• Ensure compliance with DRC procedures and guidelines.
• Assist in implementation of finance policies, procedures, and systems.

Budgeting & Reporting

• Support financial report preparations of monthly, quarterly, and annually per the Donor regulation.
• Ensuring financial reports are complete, accurate produced on a timely basis to ensure adequate review, approval and submission to the grant’s unit.
• Support the development of new proposals with financial information for budgeting.
• Review BI-reports and ensure all budget lines are charged accordingly and monitor the burn rates.
• Monthly financial briefings to relevant Manager.
• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries.
• Liaise with relevant Managers on key financial issues including spending for all programs in the country, including co-funding, key variances and any remedial action.
• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries.
• Work Closely with Finance Manager to develop and Monitor Master and Grant Budgets and budget amendments.
• Ensure all Finance actions for monthly BFU meetings are addressed on time before the next BFU meetings including rebooking.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

Essential Experience

• Minimum 2 years of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines.
• NGO experience
• Advanced English proficiency
• Fluency in Swahili

Education:

• Advance Diploma in Accountancy, BBA or equivalent professional qualification.

What we offer

Salary:  in accordance with the Danish Refugee Council’s Terms of Employment Management Band/ I2.

Availability:       10th July 2023.

Duty station:    Kibondo, Tanzania

Reporting Line:  Finance Manager

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)

Promoting high standards: DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB.

Please submit your application and CV in English no later than 30th June 2023.