We are currently hiring for a Personal Assistant to the Directors.

Benefits Packages

Attractive remuneration packages which commensurate with the qualification and experience metrics will be offered to the successful candidate.

Summary of job

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of their day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Main responsibilities

v  Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

v  Manage Director’s travel arrangements (including visas/accommodation).

v  Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

v  Maintain Director’s office systems, including data management and filing.

v  Maintain records of Director’s contacts.

v  Screen calls, enquiries and requests, and deal with them when appropriate.

v  Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

v  Produce documents, briefing papers, reports and presentations for the Director.

v  Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

v  Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

v  Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

v  Meet and greet visitors at all levels of seniority

v  Supervise all company incoming/outgoing mail.

v  Any other duties as may reasonably be required by the Director.

Interdependencies/Interfaces

v  Highly organized work style with excellent interpersonal skills

v  An energetic personality with can do attitude

v  Extraordinary ability to multitask, organizational planning skills

v  Highly accountable with excellent professional work ethics & high-level integrity

v  Preferred a self-initiative and adaptability personality

Competencies and Experiences

v  Minimum 4-6 years in administrative/executive support roles with increasing responsibilities

v  A Bachelor’s degree with major in Office Administration, Business Administration, Finance, Accounting, or Human Resources Management would be an advantage

v  Experienced Personal Assistant at senior management level.

v  Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines

v  Experience of electronic diary management

v  Experience of working in a Higher Transportation Company Environment

v  Excellent writing, proof reading and editing skills

v  Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the company

v  Ability to organise and plan own work

v  Excellent attention to detail, with the ability to maintain a high level of accuracy

v  A flexible, pro-active approach to work including the ability to prioritise and re-prioritise

v  Ability to work on own initiative

v  Ability to maintain confidentiality surrounding company materials and information

v  High English communication skills, judgment and decision-making ability

v  Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

v  A matured personality who willing to moderate, good understanding of local and international travels who also experienced local & abroad travel

HOW TO APPLY:

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (PERSONAL ASSISTANT TO DIRECTORS) on or before 15th July, 2023 to [email protected]

If you are interested in the role, please email your CV to [email protected]  with the subject: ‘PA to Directors.

Thank you for your interest in the job opening in our company. We regret to inform that only shortlisted candidates will be notified.