Temporary Job Opening (Duration until 31 December 2023)

Library Assistant, G-4 

                DEADLINE FOR APPLICATIONS          :            27 June 2023 

                DATE OF ISSUANCE                            :            21 June 2023

                OFFICE                                                :            Registry/ External Relation Office

                LOCATION                                           :            Arusha

                JOB OPENING NUMBER                      :             2022/TJO/IRMCT/REG/GSS/142-ERO 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational setting and Reporting:

This position is located within the External Relation Office (ERO) of the International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha Branch. Under the supervision of the External Relations Officer, the incumbent will be responsible for performing activities related to information processing, loan, and reference services.

Responsibilities: 

The incumbent will perform the following duties: 

• Receive, verify, and equip new library materials;
• Register new materials in the library system management and perform the cataloguing operations;
• Assign classification code, call numbers, print labels and affix them on library materials;
• Review sources to identify appropriate reference materials that meet the information needs of IRMCT staff members and outside clients;
• Provide links to the full text of electronic articles available through the archival journals and legal databases;
• Create user profile and disseminate information proactively in the area of interest;
• Provide visitors with information available in the library and/or through peer libraries;
• Perform research and document delivery services using the existing range of specialized commercial databases and the library online Catalogue;
• Participate in the selection and order of new library materials;
• Issue and monitor loan services in accordance with library guidelines;
• Participate in the training of library interns and clients;
• Participate in the compilation of library statistics;    Provide tours to library visitors and clients;
• Perform other related duties as required.

Core Competencies:

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter.  Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.  Is motivated by professional rather than personal concerns.  Shows persistence when faced with difficult problems or challenges.  Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Communication – Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately.  Asks questions to clarify and exhibits interest in having two way communication.  Tailors language, tone, style and format to match the audience.  Demonstrates openness in sharing information and keeping people informed.

• Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect.  Identifies clients’ needs and matches them to appropriate solutions.  Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.  Keeps clients informed of progress or setbacks in projects.  Meets timeline for delivery of products or services to client.

QUALIFICATIONS  

Education:            High school diploma or equivalent.

Experience:  Minimum of three (3) years of experience in library work, or information management. Experience in searching specialized databases and assisting in research process. Experience working within the United Nations common system or other International Organization is desirable.

Language:  English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of French, Kinyarwanda and/or Kiswahili is an asset.

HOW TO APPLY:

NOTE FOR INTERNAL CANDIDATES:

• Staff at the G-3 and G-4 level are eligible to apply.
• Interested staff members must complete the UN Personal History Profile (PHP) form obtainable via personal inspira accounts (in PDF format) or the IRMCT website. Please submit all documents including the PHP, a cover letter, and the last two ePAS’s to the [email protected] in-box. Please indicate the job opening number in the subject line.
• Once received, a list of candidates who meet the requirements of the post will be sent to the supervisor, who will prepare a written comparative analysis of the candidates and recommend a candidate for the position. Please note that only shortlisted candidate(s) will be informed of the outcome.
• Applicants may have to sit the United Nations Global General Services Test (GGST) as per information circular ICTY/IC/2004/49 of 2 September 2004.

NOTE FOR EXTERNAL CANDIDATES:

• External applicants must complete the UN Personal History Profile (PHP) form obtainable from the IRMCT website (www.irmct.org) and forward electronically along with a cover letter to the [email protected] in-box. Please indicate the job opening number in the subject line.

Please note, CVs cannot be accepted.

• Once received, a list of candidates who meet the requirements of the post will be sent to the supervisor, who will prepare a written comparative analysis of the candidates and recommend a candidate for the position. Please note that only shortlisted candidate(s) will be informed of the outcome.
• The appointment of the successful candidate will be on a local basis.

Special Notice:

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.  Female candidates are strongly encouraged to apply for this position.  

The appointment is limited to the International Residual Mechanism for Criminal Tribunals.  Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected.  Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

NOTE FOR PREVIOUSLY ROSTERED CANDIDATES

Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.  The term

“sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.  Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE AT MIDNIGHT (THE HAGUE TIME) ON THE CLOSING DATE WILL NOT BE ACCEPTED. ONLY THE SELECTED CANDIDATE WILL BE NOTIFIED OF THE OUTCOME.